Creating accessible Microsoft PowerPoint presentations is relatively easy once you know what is required. PowerPoint also has a real time accessibility checker that will alert you to errors and provide accessibility warnings and tips.

Accessible PowerPoint presentations should have the following features:

• Unique titles for every slide
• Properly formatted lists
• Image descriptions (alt text) for all non-textual/graphical elements
• Tables with header columns and rows (if present) specified
• Descriptive hyperlinks if intended for online delivery

Using the accessibility checker in Microsoft PowerPoint

The PowerPoint accessibility checker indicates errors and warnings for items that may affect understanding or functionality for users with disabilities and provides and tips for making additional accessibility improvements.

PC

Older versions (some versions of Office 2019 and prior):

Step 1: Click File.

Step 2: Click the Check for Issues button and select Check Accessibility.

Recent versions (Office 2019 and more recent, Office 365):

Step 1: Click the Review tab.

Step 2: Click Check Accessibility in the “Accessibility” group.

Once the accessibility checker is active, you can click on the listed items to gain more information about the errors, warnings, and tips and where they occur in the…